Family Tree Circles Locations
- Volunteer as a location editor. You'll gain access to edit the location and can add information and resources.
- Volunteer for the Assist! program and provide local lookups for people who need local assistance.
Be sure to drill down to the specific state, region, county, city, or even cemetery that you can help in. The more specific your volunteer location, the better the requests will be.
Oregon
Locations
Volunteers
Can you help other genealogy researchers looking for help in Oregon? Yes, I'd like to volunteer to help in Oregon
Requests
Request assistance from someone in or with knowledge of this location. I'd like to request assistance in Oregon.
Wiki
State Offices
Oregon Health Authority
Public Health Division
Center for Health Statistics
State Vital Records Office
800 NE Oregon Street, Suite 225
Portland, Oregon 97232-2162
Mailing Address:
Center for Health Statistics
P.O. Box 14050
Portland, OR 97293-0050
Tel: (971) 673-1190
Fax: (971) 673-1201
Email: health.webmaster@state.or.us
Website
The Center for Health Statistics is responsible for issuing certified copies of vital records, including birth, death, marriage and divorce certificates for events that occurred in Oregon. CHS is responsible for registering, certifying, amending, and issuing these Oregon vital records.
Oregon law requires that all vital events such as births, marriages, divorces, and deaths be recorded and registered. These are the legal records documenting a vital event and, in the case of birth certificates, are the primary documents used to establish identity.
Remarks: All individuals requesting a certified copy of a record, must present/submit copies of positive signed identification, including, but not limited to, a driver's license, passport or other picture identification.
Apostille and
Authentications
The Oregon Secretary of State can certify to Oregon notaries public and the State Registrar for vital records (Oregon Center for Health Statistics). The procedures are outlined below.
It normally takes two (2) to three (3) days to process a request. If you need an apostille or authentication certificate for a county document, please call our office, (503) 986-2593, before sending it in. Most county records cannot be authenticated.
Remarks: A certified copy of a county record is not appropriate and should not be sent to us. Only the Oregon Center for Health Statistics can issue a true, current vital record.
The amendment process varies depending on the type of legal change needed, and how recently the record was filed.
Therefore the first step in making a legal change to a Vital Record is to contact the Center for Health Statistics to get detailed instructions in regards to the legal change needed.
Birth Record:
Amanda Vega - (971) 673-1169
amanda.l.vega@state.or.us
Death Record:
Patricia Thompson - (971) 673-1163
patricia.a.thompson@state.or.us
Birth & Death Record:
Johanna Collins - (971) 673-1137
johanna.d.collins@state.or.us
Delayed Birth Record:
Becki Buskirk - (971) 673-1147
becki.r.buskirk@state.or.us
Processing Fee: $30.00 per copy
Certification Fee: $20.00 first copy
Notes: Additional copies of the same birth
records ordered at the same time of certification are $15.00
each.
Remarks: Fees for amendments vary. In most cases where a hospital, birthing center or funeral home requests a correction within a year of the birth or death, the $30 amendment fee is waived.
Come in person to the Vital Records office, Monday through
Friday between 8:00 a.m. and 4:30 p.m. The order counter closes at
4:45 p.m. The average wait time to receive a record is 15-20
minutes.
Expect longer wait times of 30-45 minutes Mondays and
Fridays and daily from 11:30 a.m. to 2 p.m. Orders need to be
placed by 4:30 p.m. to receive them the same day.
Remarks: The non-refundable fee is $20 and
every additional copy of the same record ordered at the same time
is $15.
Sending a Request by Mail: you must include an order form, complete vital record information and a photocopy of your driver's license or official ID.
Please allow three to five weeks for processing and delivery. The non-refundable fee for one copy is $20.00 and each additional copy of the same record ordered at the same time is $15.00.
You may send a fax directly to: (503) 234-8417. Please
include complete vital record information and identification
documentation and include your credit card number with expiration
date.
The non-refundable fee is $32.50 for the first record. This
fee includes a $12.50 quick service fee. $7.00 of the $12.50 quick
processing fee will be charged by VitalCheck and cannot be canceled
or refunded once the order is entered.
Dial (971) 673-1190 Monday through Friday, 8:00 a.m. to 4:30
p.m., PST. Orders must be placed prior to 4:30 p.m. The
non-refundable fee is $32.50 for the first record.
This fee includes a $12.50 quick service fee. $7 of the
$12.50 quick processing fee will be charged by VitalCheck and
cannot be cancelled or refunded once the order is
entered.
The order must include complete vital record information and
order processing documentation. Internet orders must be billed to a
credit card.
The non-refundable fee for one copy is $32.50 which includes
a $12.50 quick processing fee. $7.00 of the quick processing fee
will be charged by VitalCheck and cannot be cancelled or
refunded.
Vital Records
Birth
Location:
Oregon Health Authority
Public Health Division
Center for Health Statistics
State Vital Records Office
800 NE Oregon Street, Suite 225
Portland, Oregon 97232-2162
Mailing Address:
Center for Health Statistics
P.O. Box 14050
Portland, OR 97293-0050
Tel: (971) 673-1190
Fax: (971) 673-1201
Email: health.webmaster@state.or.us
Website
In accordance with law ORS 432.121, only the person named on the record, immediate family members, legal representatives, government agencies and persons licensed or registered under ORS 703.430 are eligible to access birth records.
Fee: $20.00 per copy
Time-frame: since July, 1903
Notes: Additional copies of the same birth
records ordered at the same time of certification are $15.00
each.
Remarks: Oregon State Archives has birth records for the City of Portland from 1864 to 1902 and statewide delayed birth records from 1845 to 1902.
Oregon Vital Events Registration System (OVERS)
The Oregon Vital Events Registration System (OVERS) is a multi-year project to modernize Oregon's vital records systems.
The new system provides a secure Web-based environment that supports convenient, stable and flexible operations from the creation of certificates to the production of certified copies and statistical reporting.
Remarks: Self-paced training is on our website 24/7, allowing you to follow and interact with computer-based training content from any computer with an internet connection at anytime of the day or night.
A 9" x 20" heirloom certificate is available with birth data entered with calligraphy and with the signature of the Governor of Oregon and the State Registrar.
If you are not an immediate eligible family member then the heirloom birth certificate must be mailed directly to the child or his/her parents. Please provide the address of the child or his/her parents.
Call: Meghan Neilson, (971) 673-1170
Email: meghan.k.neilson@state.or.us
Remarks: Heirloom birth records are certified documents suitable for framing. The price is $45.00, $15.00 of that is tax deductible since it supports the Children's Trust Fund, an agency dedicated to preventing child abuse.
Order Pre-adoption Birth Certificate
Pre-adoption birth records may only be ordered by the adoptee and will only be mailed to the adoptee or their legal representative.
In a few cases where the sealed file is not easily identified or found, additional time may be needed to research and locate the file.
Certification Fee: $20.00 first copy
Notes: Additional copies of the same birth
records ordered at the same time of certification are $15.00
each.
Remarks: Processing of orders for pre-adoption birth records will normally take from four to six weeks.
Adoption
When a U.S. court approves an adoption for a child born in Oregon, the Oregon Vital Records office prepares a new birth record and the original birth record and the adoption documents are placed in a sealed file.
Vital Record sealed files can only be opened through a court order from an Oregon Court even when the birth parents are known to the adoptee or the adoptive parents.
Call: Debbie Draghia, (971) 673-1152
Email: Deborah.l.draghia@state.or.usProcessing Fee: $50.00 per copy
Notes: Additional copies of the same birth records ordered at the same time of certification are $20.00 each.Remarks: Under Oregon law when adoptees reach the age of 21 they may order their pre-adoption birth record.
Oregon law provides for the issuance of a Certificate of Foreign Birth if a child born outside the United States to parents who are not U.S. citizens is adopted through an Oregon Court.
A child born in Canada to parents who are not U.S. citizens will have a new birth certificate created by the Province where the birth occurred.
If a Certificate of Foreign Birth has already been filed in another state and the child is re-adopted by a second set of adoptive parents, the documents should be forwarded to the state where the first Certificate of Foreign Birth record was filed.
Call: Tony Bojanowski, (971) 673-1143
Email: Anthony.w.bojanowski@state.or.usProcessing Fee: $50.00 per copy
Notes: Additional copies of the same birth records ordered at the same time of certification are $20.00 each.Remarks: Under Oregon law when adoptees reach the age of 21 they may order their pre-adoption birth record.
New Voluntary Acknowledgment of Paternity forms are now available in English and Spanish for use by hospitals and parents.
The new forms have a different format but do not include legal changes, so older forms that are dated 01/08 will still be accepted.
Call: Debbie Gott, (971) 673-1143
Email: Debora.l.gott@state.or.us
Processing Fee: $50.00 per copy
Notes: Additional copies of the same birth
records ordered at the same time of certification are $20.00
each.
Remarks: Forms dated before 01/08 do not include all legal requirements and should be destroyed.
Death
Location:
Oregon Health Authority
Public Health Division
Center for Health Statistics
State Vital Records Office
800 NE Oregon Street, Suite 225 Portland, Oregon 97232-2162
Mailing Address:
Center for Health Statistics
P.O. Box 14050
Portland, OR 97293-0050
Tel: (971) 673-1190
Fax: (971) 673-1201
Email: health.webmaster@state.or.us
Website
In accordance with law ORS 432.121, access to death records is restricted for 50 years except for family members, legal representatives, government agencies, persons licensed or registered under ORS 703.430 and persons with a personal or property right.
Legal guardians must enclose a copy of the legal document. If you are not eligible, enclose a written permission note with a notarized signature of an eligible person.
Fee: $20.00 per copy
Time-frame: since July, 1903
Notes: Additional copies of the same birth
records ordered at the same time of certification are $15.00
each.
Remarks: For earlier death records, write to the Probate Court in the county where the event occurred.
Order Certificate of Stillbirth
Certificates of Stillbirth are available to the biological parents when a fetal death record is on file for a stillbirth that occurred after January 1, 1999. This is a memento certificate, not a legal record.
As of February 3, 2010, the fee for this certified memento is $20. You may also order a certified copy of the fetal death certificate for $20 if it is needed for legal purposes.
Fee: $20.00 per copy
Notes: Additional copies of the same birth
records ordered at the same time of certification are $15.00
each.
Remarks: Currently Oregon law requires the filing of a fetal death certificate when fetal death occurs after the fetus reaches 350 grams or 20 completed weeks of gestation.
Marriage
Location:
Oregon Health Authority
Public Health Division
Center for Health Statistics
State Vital Records Office
800 NE Oregon Street, Suite 225 Portland, Oregon 97232-2162
Mailing Address:
Center for Health Statistics
P.O. Box 14050
Portland, OR 97293-0050
Tel: (971) 673-1190
Fax: (971) 673-1201
Email: health.webmaster@state.or.us
Website
In accordance with law ORS 432.121, access to marriage records is restricted for 50 years to family members, legal representatives, government agencies, persons licensed or registered under ORS 703.430 and persons with a personal or property right.
Legal guardians must enclose a copy of the legal document. If you are not eligible, enclose a notarized permission note signed by an eligible person.
Fee: $20.00 per copy
Time-frame: since 1906
Notes: Additional copies of the same birth
records ordered at the same time of certification are $15.00
each.
Remarks: For certified copies of marriage records, please write to the County Clerk in county where license was issued. Some older county records have been transferred to the Oregon State Archives, 800 Summer Street NE, Salem, OR 97310.
Declaration of Domestic Partnership
In accordance with law ORS 432.121, access to Oregon registered declarations of domestic partnership is restricted for 50 years to family members, legal representatives, government agencies, persons licensed or registered under ORS 703.430 and persons with a personal or property right.
Legal guardians must enclose a copy of the legal document. If you are not eligible, enclose a notarized permission note signed by an eligible person.
Fee: $20.00 per copy
Notes: Additional copies of the same birth
records ordered at the same time of certification are $15.00
each.
Remarks:
Forms can be provided upon request in alternative formats for individuals with disabilities. Other formats may include (but are not limited to) large print, Braille, audio recordings, Web-based communications and other electronic formats.
Call 971-673-1180 (voice) or 971-673-0378 (TTY), or FAX 971-673-1203 to arrange for the alternative format that will work best for you.
Divorce
Location:
Oregon Health Authority
Public Health Division
Center for Health Statistics
State Vital Records Office
800 NE Oregon Street, Suite 225 Portland, Oregon 97232-2162
Mailing Address:
Center for Health Statistics
P.O. Box 14050
Portland, OR 97293-0050
Tel: (971) 673-1190
Fax: (971) 673-1201
Email: health.webmaster@state.or.us
Website
In accordance with law ORS 432.121, access to divorce certificates is restricted for 50 years to family members, legal representatives, government agencies, persons licensed or registered under ORS 703.430 and persons with a personal or property right.
Legal guardians must enclose a copy of the legal document. If you are not eligible, enclose a notarized permission note signed by an eligible person.
Fee: $20.00 per copy
Time-frame: since 1925
Notes: Additional copies of the same birth
records ordered at the same time of certification are $15.00
each.
Remarks: For certified copies of divorces, please write to County Circuit Court Clerk in county where divorce was granted. Some older county records have been transferred to the Oregon State Archives, 800 Summer Street NE, Salem, OR 97310.
Dissolution of Domestic Partnership
In accordance with law ORS 432.121, access to dissolution of Oregon registered domestic partnership certificates is restricted for 50 years to family members, legal representatives, government agencies, persons licensed or registered under ORS 703.430 and persons with a personal or property right.
Legal guardians or representatives must enclose a copy of the legal document. If you are not eligible, enclose a notarized permission note signed by an eligible person.
Fee: $20.00 per copy
Notes: Additional copies of the same birth
records ordered at the same time of certification are $15.00
each.
Remarks:
Forms can be provided upon request in alternative formats for individuals with disabilities. Other formats may include (but are not limited to) large print, Braille, audio recordings, Web-based communications and other electronic formats.
Call 971-673-1180 (voice) or 971-673-0378 (TTY), or send a Fax message to 971-673-1203 to arrange for an alternative format that will work best for you.
